Know what you used. Say what happened.

Start with the work in front of you

The empty disclosure box appears at the end

The work happened over months: one model helped with language, another with code, a local transcription tool touched six interviews, and a co-author used something you did not see. Submission then asks for one precise statement.

The kit gives that messy history a small working structure.

What's inside: 10 files

• Quick start guide PDFSet up the record, classify planned uses, and decide which entries belong in the final disclosure.
• AI use log WordA dated record of provider, tool, model or version, access route, task, scope, use, and verification.
• Manuscript disclosure templates WordSeven adaptable statements, from no generative AI use to a combined multi-tool record, plus cover- and revision-letter wording.
• Thesis disclosure template WordDeclaration page and detailed appendix for master's and doctoral theses.
• Grant AI-use statements WordPreparation disclosure, planned in-project use, and a data-protection add-on.
• Peer-review AI-safety checklist PDFConfidentiality rules, a two-minute hidden prompt-injection screen, and reviewer disclosure wording.
• Journal policy worksheet ExcelOne dated place for the official policy, required detail, planned tool and version, classification, and action.
• Publisher AI-policy directory PDFLinks to 12 major policies (ICMJE, COPE, Elsevier, Springer Nature, Wiley, Taylor & Francis, Sage, PLOS, JAMA, Science, IEEE, arXiv), each fetched and read on the date shown, with two side-by-side matrices: what each policy accepts, and how detailed your disclosure must be.
• Prompt record template MarkdownA higher-resolution session record with provider, model, software version, access route, inputs, outputs, and checks.
• Supervisor approval form WordA signed student-supervisor agreement on approved tools, versions, access routes, limits, and review points.

The rules genuinely conflict: JAMA wants tool, version, manufacturer and dates; Taylor & Francis requires acknowledging any use; Springer Nature exempts copy-editing. The directory matrices show it in one view.

Who it is for

Researchers, doctoral students, supervisors, and clinician-scientists who use AI for language, literature work, coding, transcription, analysis support, or drafting and need a record another person can follow.

Format & updates

Standard .docx, .xlsx, .pdf and .md files; they open in Word, LibreOffice, Google Docs and Sheets, Notion, and Obsidian. Version 1.0, July 2026. Buyers get all 1.x updates free, including the policy-directory refreshes. Personal license; group licenses available on request.

Questions