You used AI. Now you need to disclose it properly.
Most researchers now use AI somewhere in their workflow. The problem isn't the use — it's that journal and funder rules are fragmented and keep changing, while disclosure norms stay unclear. Most people improvise the disclosure statement at submission time, from memory. That improvisation is where careers get embarrassed: a vague statement that reads like a confession, a co-author's undisclosed session, an AI-suggested reference nobody verified.
This kit replaces improvisation with three habits.
1
Log as you go
A dated AI-use log with category codes. Your disclosure statement writes itself from it.
2
Check the policy once
A verified directory of 12 major publisher and funder policies, plus a worksheet to record what your venue actually requires.
3
Disclose from templates
Fill-in statements for manuscripts, theses, grants and peer review — specific and honest, not vague.
What's inside — 10 files
- Quick start guide PDFThe 15-minute setup, the Allowed / Risky / Forbidden defaults table, and the 30-second disclosure decision.
- AI use log WordA dated log with category codes — your disclosure statement writes itself from this.
- Manuscript disclosure templates WordSeven fill-in statements, from "no AI used" to combined multi-tool use, plus cover-letter and revision-letter wording.
- Thesis disclosure template WordDeclaration page and detailed appendix for master's and doctoral theses.
- Grant AI-use statements WordPreparation disclosure, planned in-project use, and a data-protection add-on.
- Peer-review AI-safety checklist PDFConfidentiality rules, a two-minute hidden prompt-injection screen, and reviewer disclosure wording.
- Journal policy worksheet ExcelOne dated place to record what each journal or funder requires, with an Allowed / Risky / Forbidden classification of your planned uses.
- Publisher AI-policy directory PDFVerified links to 12 major policies (ICMJE, COPE, Elsevier, Springer Nature, Wiley, Taylor & Francis, Sage, PLOS, JAMA, Science, IEEE, arXiv), each fetched and read on the date shown, with two side-by-side matrices: what each policy accepts, and how detailed your disclosure must be.
- Prompt record template MarkdownPer-session records for sensitive work. Notion- and Obsidian-friendly.
- Supervisor approval form WordA signed student–supervisor agreement on approved AI uses. Ends the "I assumed it was fine" problem.
The rules genuinely conflict — JAMA wants tool, version, manufacturer and dates; Taylor & Francis requires acknowledging any use; Springer Nature exempts copy-editing. The directory matrices show it in one view.
Who it's for
Researchers, PhD students, supervisors, and clinician-scientists who use AI for language editing, literature work, coding, or drafting — and want a dated record and a specific, honest statement instead of a vague one.
What it is not
- It does not replace journal, funder, or institutional instructions. It helps you document and decide; their rules always win.
- It does not detect AI writing or make you compliant automatically.
- It is not legal advice.
Format & updates
Standard .docx, .xlsx, .pdf and .md — they open in Word, LibreOffice, Google Docs and Sheets, Notion, and Obsidian. Version 1.0, July 2026. Buyers get all 1.x updates free, including the policy-directory refreshes.
Guarantee
If it doesn't save you at least an hour of policy-googling and drafting, email within 14 days for a refund. Personal license; group licenses available on request.
Get the AI Disclosure Kit
10 files, instant download, all 1.x updates free. €29 launch price (regular €49).
Questions
Does this guarantee my paper will be accepted, or that I'm compliant?
No. The kit helps you keep a dated record and write a specific, honest disclosure — but journal, funder and institutional rules always win, and they change. It documents and helps you decide; it does not certify that your disclosure meets any given policy, and it is not legal advice.
Do I even need to disclose AI use?
It depends on the venue and what you used AI for. Many policies exempt basic spelling and grammar tools but require disclosure for drafting, images, data work, or literature searches — and they disagree on the details. The policy directory and worksheet help you find your venue's actual rule and record it, rather than guessing at submission time.
What formats are the files, and where do they open?
Word (.docx), Excel (.xlsx), PDF, and Markdown (.md). They open in Word, LibreOffice, Google Docs and Sheets, Notion, and Obsidian. You download a single zip after purchase.
How do I get the download after buying?
Checkout is handled by Polar. After payment you're taken to a confirmation page and emailed the download link for the kit's zip. Buyers get all 1.x updates free.
Is it a subscription?
No — a one-time purchase. €29 at launch (regular €49), with free updates within version 1.x.